Features
Flexible, Intuitive & Feature Rich
The long list of items below only represent highlights of the program’s full capability. Contact one of our Account Managers for a complete list of all of Dossier’s features and functionality, and a personal walk through the program.
Some of the program's most important features can’t be easily shown without a hands-on demonstration; for example...
Dossier is Uniquely Flexible:
Dossier is extremely flexible to handle any type of fleet and non-fleet asset or equipment within the same program. While the program comes preloaded with standard fleet industry words, terms and VMRS codes, you can personalize the program by adding, deleting or changing most of them so that your program uses exactly the same vocabulary and terms that your staff is accustom to. This keeps the learning curve low and it helps to get your program up and running quickly.
Dossier is Uniquely Intuitive:
When you look at it, you get it. The program is designed to allow even a computer novice to perform accurate data entry and produce high quality actionable reports almost immediately. Dossier’s use of a consistent user interface look and feel means that once your staff learns one screen, they know them all. Extensive use of drop down lists, add new data on-the-fly technology, auto-fill-in repair order templates, and our point and click method of data entry minimizes the need for typing. An easy to use program will be used more to produce more.
EQUIPMENT MANAGEMENT FEATURES INCLUDED IN BOTH SILVER AND PLATINUM EDITIONS:
§ Detailed identification of each unit with user definable specifications & serial numbers
§ Repair order generation and progress tracking
§ Complete maintenance and repair histories
§ Automatic PM service and other inspection scheduling
§ Fuel management dashboard with costs, consumption, mpg & efficiency trends
§ Unit & component warranty tracking and notices
§ Cost tracking of parts, labor, tire & components with cost per mile or hr.
§ Daily Reminder "Work in Progress - Campaign” tracking dashboard
§ Unlimited license & permit tracking
§ Equipment and component warranty management
§ Downtime tracking & analysis
§ Life cycle analysis & management
§ Benchmark maintenance costs & performance
§ Photo, diagrams, schematics, Word & PDF document attachments
§ Text notes pages for all areas of the program
§ Budget Management and comparison
§ Fixed cost tracking with auto-posting for reoccuring costs like insurance, depreciation, etc.
§ VMRS coding compliant
§ Tracks equipment at multiple sites and report by location, department, region or total fleet
§ Track outside customer’s equipment with quotes, invoicing and unique markup pricing
» Contact us today to discuss Dossier Fleet Maintenance Software
PARTS INVENTORY & VENDOR FEATURES INCLUDED IN PLATINUM EDITION ONLY:
§ Unlimited number of parts can be entered & tracked
§ Detailed description of each part in inventory
§ Creates a history of the puchase and use of every part
§ Automated parts warranty tracking & reporting
§ Automatic reorder based on Min / Max & primary vendor
§ Parts cross referencing
§ Core tracking and component linking
§ Produce and track Purchase Orders and purchase histories
§ Attach unlimited photo, schematic & document images
§ Obsolete parts reporting with amount & values
§ Parts inventory turns reporting
§ Free form note pages for each part
§ Automated parts inventory valuation tracking
§ Multiple part pricing methods and markups
§ Parts inventory count lists
§ Reports on all parts transaction histories
§ Search and report by any part spec
§ Vendor contact and terms tracking
§ Vendor activity/purchase history
• Parts bar coding system
§ Track any person attached to your fleet operations
§ Complete mechanic & driver files, records and photos
§ Automatically documents who made what repairs
• Identify problem drivers through repair histories and costs
§ Monitor labor productivity – hours paid vs. worked
§ Up to six different labor rates per mechanic
§ Tracks date/time in and out on each repair order
§ Track assigned vehicles by drivers with histories
§ Schedule CDL licenses & physical exam renewals
There are numerous options and additional features: